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EAHIL 2008 INFO FOR EXHIBITORS
CONGRESS VENUE
Finlandia Hall
Address:Mannerheimintie13 e,
FIN-00100 Helsinki, Finland
Tel. +358 9 40241
http://www.finlandiatalo.fi/en
LOCATION OF THE EXHIBITION
The exhibition area is located on the 1st and on the 2nd floor of the congress wing and next to the main lecture rooms. Please see the enclosed floor plan of the exhibition ( second floor )
Coffee will be served at the exhibition area during the coffee breaks. Lunch will be served at the restaurant.
EXHIBITION OPENING HOURS
The exhibition is open during the conference as follows:
Wednesday, June 25 8.00 am registration for exhibitors opens
Wednesday,June 25 16.00 pm Opening of the exhibition
Saturday, June 28 Closing of the exhibition
STAND SET-UP
Exhibitors can start their stand set-up at 8.00 am on Wednesday, June 25
Kindly notice that the final installation should be finished by 13.00 pm on Wednesday, June 25
DISMANTLING
All own stand materials of the exhibitor should be dismantled and removed from Finlandia Hall latest by Saturday, June 28 at 13.00-14.00 The exhibitor is responsible for the installation and dismantling of his own stand materials.
SPACE RENT INCLUDES:
floor space, two registrations for the conference including lunches and coffees
Kindly notice that gala dinner is not included but you can book tickets in advance ( € 60/ticket), payment by credit card ,product of activity presentation/training session in one of the meeting rooms for an agreed number of participants, without cost
- the list of exhibitors will be published
ORDERS FOR ELECTRICAL EQUIPMENT AND VIDEO & COMMUNICATION
Space charge includes only floor area, not the electricity. The stand electricity and telephone installation orders (lighting fixtures, electricity as well as video & communication equipment can be ordered on the separate Order Forms of Finlandia Hall.
RENTAL OF EXHIBITION CONSTRUCTIONS AND DECORATIONS
Space charge does not include any exhibition structures. Please see the attached form Any questions regarding exhibition constructions & decorations please contact:
e-mail: pia.masseli@wsexpogroup.fi tel: +358 415370104
Note! All forms should be returned to the address mentioned on the form !
USE OF EXHIBITION SPACE
The exhibitor shall not assign to a third party its rights hereunder to the exhibition space or any portion thereof without prior written consent of the organizers which they may grant or withhold at the sole discretion. Every exhibitor must use only their rented space for installation and distribution of material.
The exhibitor must notice the following:
- All floors can bear a maximum load of 400 kg/ m2. The display structures and items should be evenly distributed on the floor. The exhibitor is responsible for arranging the transport and installation of its own heavy structures and items.
Because of the automatic sprinkler system it is prohibited to cover the exhibition stands
The floor paving material for the lobbies of the main building and the congress wing is travertine (limestone). The floor of the foyers of the congress wing are covered with a fitted Wilon-style blue-grey needle loom carpet. - The exhibitor is responsible for the protection of the floor surfaces
- The display structures must be treated before they are brought to the exhibition. Painting is strictly forbidden on the exhibition space and Finlandia Hall premises.
- The international exhibition operating height of 2,2 m is available at the congress wing.
- Raised or lifted floors, special structures for exhibition as well as the use of the carpet tapes are subject to a separate agreement with the organizers.
- It is forbidden to stick anything onto the walls. It is also forbidden to handle paints in the exhibition area. The damages will be claimed from the organizer.
- Material can be attached onto the mobile panels which are available for rents.
- Should you want to hang anything from the ceiling agree upon It beforehand with your contract.
- The Exhibitor is liable for any damage caused by him to the building, the exhibition area ,rental booth elements or rental furniture.
- All the electrical appliances must comply with the electrical safety regulations valid in Finland.
UNLOADING OF THE MATERIAL
Exhibition materials should be transported to the the congress wing/EAHIL 2008 exhibition area via door “O” on the Karamzininkatu street’s side of the building. The
“O” entrance is on the same level with the exhibition area.
The door width is 2,0 m and the height 2,4 m. The measurements of the goods lift are:
door width 1,3m, door height 2,18m, cage width 3,6 and load 2000kg.
PARKING
Tickets for the parking area of Finlandia Hall are available at Finlandia Hall Shop.
Address: Mannerheimintie 13 C ( service point).
One day ticket € 10
SHIPPING OF MATERIALS
Exhibitors shall take care of the shipping of their materials, ground handling, reception, unpacking and storing of the goods as well as of the removal of the materials after the exhibition. Finlandia Hall has no space for constructing or storing incoming or outgoing exhibition goods or other materials. Storage should be taken care of by exhibitor himself or by using a shipping agency with exhibitor’s and shipping agency’s mutual contract. The exhibitor is responsible for all the costs related to his material handling.
The address of Finlandia Hall is in the beginning of this info.
When shipping, please write EAHIL 2008 / Congress Wing on the package
ACCOMMODATION
Congreszon has reserved room blocks from the hotels near the congress venue. For additional information or reservation, kindly contact Congreszon
eahil2008@congreszon.fi See the congress home pages: http://www.congreszon.fi/eahil_2008/
NAME BADGES
The names of all representatives manning the booth are required well in advance in order to prepare the name badges. Names should be sent to Congreszon by email:
eahil2008@congreszon.fi by May 15, 2008 During the congress days booth personnel must wear congress name badges that can be obtained from the congress registration desk. Name badges will not be delivered in advance.
FURTHER INFORMATION
Further information on the exhibition can be obtained from:
CONGRESZON LTD
tel. +358 9 58409350
fax +358 9 58409555
Copyright © Congreszon