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GOLD SPONSORS
SILVER SPONSORS
Sponsors' Sessions - 14 September, Friday (Conference Room C/D, 3rd floor)
Information for Exhibitors Duration of Exhibition Where: The EAHIL Workshop wil be held at the Conference and Training Centre of the Jagiellonian University Medical College, ul. Łazarza 16. Exhibition stands will be located on the 2nd and 3rd floors of the Centre. Coffee and tea will be served on both floors. This will give guests an opportunity to talk, relax and visit the exhibitors' stands. Plans: When: Sept. 12th, 12:30 to 18:00 - Time to arrange and prepare company goods and promotional materials on stands Sept. 12th, 19:00 - Welcome Reception Sept. 13th , 9:00 - Opening Ceremony Sept. 13th, 10:15 - Exhibition starts September 15th, 14:00 - Exhibition closing time. No dismantling or packing may be started prior to closing this time. Shipping Instruction: Please send all materials by August 31st , clearly stating your company name and stand number, to the following address:
Please notify us of your planned shipment by e-mail or phone. Each exhibitor will be supplied with:
Dimensions of the stands will be different (see tables & figures below). Some of them will not be precisely rectangular because of the exhibition area shape; size of a stand is related to its location. We provide Platinum and Gold Sponsors with non-standard tables that can be used in the stands arrangement. The shapes and dimensions of stands are not definitely fixed and can be rearranged according to exhibitor/sponsor requirements (min. 3 m2). Exhibitor costs are:
The Order Form should be filled in and send by e-mail or fax by 16 April, 2007. Upon receipt of the completed and signed order form, an invoice will be sent with the banking details covering the 50% down payment. Order will be confirmed when the 50% down payment has been received. Payment in full must be received by 1 July, 2007. The Organizers will be free to allocate the space reserved to another exhibitor and the deposit forfeited should payment not be received by this date. Cancellations: Notification of cancellation or reduction of booth space must be submitted in writing to EAHIL Workshop Office: Medical Library, Jagiellonian University Medical College and it will be accepted until 15 May, 2007 with the refund of the total fee less 25% administration fee. No refunds will be given for cancellations or reductions made after 15 May, 2007. Refunds will be delivered after the workshop. Force Majeure: Should the Exhibition be cancelled, curtailed or adversely affected by any cause not within the reasonable control of the Organiser including but not limited to war, fire, national emergency, labour dispute, strike, lock-out, civil disturbance, Act of God, or non availability of the premises for any reason, the Organiser shall be under no obligation to refund all or part of the sums paid by the Exhibitor in respect of its participation in the Exhibition and shall be under no liability to the Exhibitor or any other person in respect of any actions, proceedings, claims, demands, losses (including consequential losses) costs or expenses whatsoever which may be brought against or suffered or incurred by the Exhibitor as should at the Organiser's discretion be considered just and equitable in all circumstances. Sponsorship Opportunities There are ample opportunities for Company sponsorship. Listed below are the events and items that we offer for sponsorship. Levels of Sponsorship Include:
Other Marketing Options Platinum Sponsorship - one only available: 8,000 EUR For sponsorship of a Workshop event or item 8,000 euros the following benefits will be given:
For sponsorship of a Workshop event or item 6000 euros the following benefits will be given:
For sponsorship of a Workshop event or item 4000 euros the following benefits will be given:
The workshop dinner will take place on the Friday evening and provides an excellent sponsorship opportunity. Signage Rights - At the Workshop Dinner signage will be restricted to appropriate signage provided by the workshop sponsors. Signage can be located in the dinning room and at the entrance to it. At the workshop dinner your company's name and logo will be prominently featured on each dining table and on the printed dinner menu. Dinner Passes - Your company may invite up to three additional representatives to attend the Workshop dinner. Conference Brochures - As the Workshop dinner sponsor your company's name and logo appear alongside other individual conference option sponsors in the Workshop binder, on the Workshop web page and on a display board in the Workshop registration area. Company Literature and Giveaway - At the Workshop dinner, you will have opportunity to distribute one item of your company's literature and a gift/giveaway at each place setting. Acknowledgements - As the Workshop dinner sponsor you will be thanked during the announcements that evening. Workshop Welcome Reception: 3,000 EUR The workshop welcome reception will take place on the Wednesday evening and provides an excellent sponsorship opportunity as this is the established meeting place for first time attendees to make contacts and for previous attendees reaffirming existing contacts. Signage Rights - At the Workshop welcome reception room signage will be restricted to only appropriate signage provided by the welcome reception sponsor. Reception Passes - Your company may invite up to three additional representatives to attend the Workshop welcome reception. Conference Brochures - As the Workshop welcome reception your company's name and logo appear alongside other individual conference option sponsors in the Workshop binder, on the Workshop web page and on a display board in the Workshop registration area Workshop Lunch: 2,000 EUR Whilst taking place within the formal framework of the Workshop, an official lunch also provides the opportunity to emphasis your organisation's services or products in a more congenial setting. Signage Rights - As a sponsor of a Workshop lunch you are entitled to provide appropriate signage in the lunch room on the day of your sponsored lunch. The signage in the lunch room each day will be restricted to only that of the lunch sponsor for the given day. At your sponsored lunch, your company's name and logo will be prominently featured on dining tables. Lunch Passes - Your company may invite up to three additional representatives to the lunch. Conference Brochures - As the Workshop lunch sponsor your company's name and logo appear alongside other individual conference option sponsors in the Workshop binder, on the Workshop web page and on a display board in the Workshop registration area. Workshop Tea/Coffee: 1,000 EUR There are tea and coffee breaks each day of the Workshop. Conference attendees often linger over a drink and snack for discussions during and after these breaks. Sponsorships includes tea and coffee breaks for a single day of the Workshop. Marketing Exposure - As a sponsor of a day's tea/coffee break, your company's name and logo will be prominently featured where the snacks and beverages are served both the morning and afternoon break. Conference Brochures - As the Workshop tea/coffee sponsor your company's name and logo appear alongside other individual conference option sponsors in the Workshop binder, on the Workshop web page and on a display board in the Workshop registration area. Advertisements in the Final Program & the Book of Abstracts:
Company Logo on the Workshop bags guarantees the company a high visibility. This package ensures that your company's name stands not only at the home of the Workshop but also long after the event. Workshop Visibility - The Workshop bags are distributed to each conference attendee. Workshop Brochures - Your company's name and logo appear alongside other individual conference option sponsors in the Workshop binder, on the Workshop web page and on a display board in the Workshop registration area. Product Presentation: 2,000 EUR 20 min product presentation parallel to plenary workshop sessions in the conference room for 182 persons (Thursday, Friday, Saturday) Hotel Accommodation: A sufficient number of rooms in different price categories are reserved. In all conference hotels blocks of rooms will be reserved for exhibitors. |
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