SPONSORS
FOR THE 10th EAHIL CONFERENCE
Instructions
for Exhibitors
Sponsorship Opportunities
Instructions
for Exhibitors
INTRODUCTION
The 10TH EAHIL Conference will be the first ever EAHIL conference
in Eastern Europe. We are expecting between 350 - 400 international
medical librarians and there will be a large contingency of
librarians from the Balkan States and the former Eastern Bloc.
We offer you an exceptional opportunity of making new contacts
in these countries as well as renewing your contacts in Western
Europe.
DURATION
OF EXHIBITION
The exhibition area will open on Wednesday 13 September 2006
at 12.00 and will finish on Friday 15th September at 16.00.
All stands should be completed by Tuesday evening. Registration
will begin on Wednesday morning between 9am – 11am in
the exhibition hall and the conference opening ceremony begins
at 11am.
EXHIBITION
AREA VENUE
The Exhibition Area will be held in the Collegium Academicum,
which will be the Conference Location.
All coffee breaks will be held in the middle of the exhibition
hall (the conference auditorium is on the first floor) and also
entrance to one of the parallel Sessions rooms will be via the
exhibition area, ensuring a continual flow of participants at
all times.
STAND
SPECIFICATIONS
Dimensions of the stand: 2 x 2 metres (front) (back = 2 x 4
m depth) as enclosed plan – stands 6,8,11,13 will be 3
X 2 in front and 4 x 2 in the back. The space behind can be
used as a client interview point while the second exhibitor
remains in the front. Stands 1-5 will have less space behind
them (2 X 3) as there is an immovable desk but this can be used
for
further display or as storage.
The
organiser will provide open space stands only and every exhibitor
will be supplied with:
-
One plug of 220 Volts plus an extension cable with 4 sockets
- 1 large table and 1 small table
- 2-3 Chairs
- Internet Access
- 2 tickets for lunches during the conference
A
number of Book Display cabinets are available which will be
issued on a first-come,
first-served basis. Please specify if required at the signing
of the contract.
THE
EXHIBITORS WILL RECEIVE:
- Exhibitor badges
- Participants list.
- Acknowledgement of sponsorship in all conference documentation.
- 1 Banner
EXHIBITOR
COSTS ARE:
EUR2000 (inclusive of tax) for each stand for the duration of
the conference. Stands 1-5 and 14-15 will be EUR1700..
EXHIBITORS’
STANDS:
Stands will be assigned on a first-come, first-served basis,
while spaces are available.
APPLY
TO:
Sally
Wood-Lamont
swood@umfcluj.ro
Tel:
+ 40 264 592629
Mobile: + 40 722 948121
Fax: + 40 264 598820
PAYMENT
By Bank Transfer to:
Name of Account : ASOC. CONGRES CONSULT
Bank: : BANCA TRANSILVANIA
Account Number : 01205866724
Swift Code: : BTRL RO22
Euro IBAN : RO 48BTRL01304205866724XX
US Dollar IBAN : RO 82BTRL01302205866724XX
TERMS
OF PAYMENT:
- A deposit of 50% is required by the 1 April 2006
- The remaining 50% of the balance due, must be paid by 1 July
2006
CANCELLATIONS
The Exhibitor must cancel their reservation in writing.
If
the cancellation takes place after the 1 May 2006, the 50% reservation
fee is non-refundable.
If
the cancellation happens after the 30 June 2006, 75% of the
agreed price is payable by the Exhibitor.
When
the cancellation takes place after the 1 August 2006, the agreed
price is payable in full by the Exhibitor. The Exhibitor is
responsible for any extra costs which the organiser may incur
through the fitting out of the stand space which is not being
used.
In
the event of the Exhibitor becoming bankrupt or going into liquidation
or being under any appointment of a receiver, the Organiser
reserves the right to cancel any display space allocation without
being under any liability to refund or abate any charges paid
or due herein
FORCE
MAJEURE
Should the Exhibition be cancelled, curtailed or adversely affected
by any cause not within the reasonable control of the organiser
including but not limited to war, fire, national emergency,
labour dispute, strike, lock-out, civil disturbance, Act of
God, or non availability of the premises for any reason, the
Organiser shall be under no obligation to refund all or part
of the sums paid by the Exhibitor in respect of its participation
in the Exhibition and shall be under no liability to the Exhibitor
or any other person in respect of any actions, proceedings,
claims, demands, losses (including consequential losses) costs
or expenses whatsoever which may be brought against or suffered
or incurred by the Exhibitor as should at the Organiser´s
discretion be considered just
and equitable in all circumstances.
SPONSORSHIP
OPPORTUNITIES
INTRODUCTION
There are ample opportunities for Company sponsorship at this
conference. Listed below are the events and items that we offer
for sponsorship. For further details and costs please contact
swood@umfcluj.ro
Allocation
of events to sponsors will be on a first-come, first-served,
basis, and until the contract of sponsorship is signed, nothing
will be finalized. The Gala Dinner could be sponsored by 2 or
3 different companies while each Saturday tour could be sponsored
by one firm.
Dracula
Sponsorship: Euro 6,000 – 10,000
For sponsorship of a conference event
or item between 6,000 and 10,000 euros the
following benefits will be given:
- One exhibition booth of approx 10m2 [2mtrs width x 5mtrs length]
- Priority in allocation of exhibition space
- Sponsor supplied banner (size: 3 x 1 meters) displayed in
Conference Site
- One full page advertisement in the final program
- One full page advertisement in the abstracts volume
- Company name and logo on conference web page and link to company
World Wide Web Site
- Two conference registrations
- Two tickets for all lunches and social events
-Two extra tickets for the Saturday excursion of your choice
Vampire Sponsorship: Euro 4.000 – 6,000
For sponsorship of a conference event or item between Euro 4000
- 6000 the
following benefits will be given:
- One exhibition booth of approx 10m2 [2mtrs width x 5mtrs length]
- Priority in allocation of exhibition space
- Sponsor supplied banner (size: 2 x 1 meters) displayed in
Conference Site
- One half page advertisement in the final program
- Company name and logo on conference web page
- One registration including one ticket to the Conference Gala
Party
- One extra ticket for the Saturday excursion of your choice
For
further information and contract please contact:
Sally
Wood-Lamont
swood@umfcluj.ro
TEL: + 40 264 592629
FAX: + 40 264 598820
Mobile: + 40 722 948121
